2018 Board Meeting: Philadelphia (USA)

Time and Place
Saturday, 12 May, 2018 - 09:00 to 18:30
Club Quarters Hotel
1628 Chestnut St
Philadelphia, PA 19103
United States
Agenda
Minutes
Reference
Files, reference material and related websites.

Board Meeting Participants

Click here for a picture of the Board meeting participants taken by Jim Crowley (SIAM) courtesy of Mercedes Siles Molina (RSME).

Workshop

Workshop Information and Program  

Drexel University 
Paul Peck Problem Solving and Research Building
3rd Floor, Room 302
101 N 33rd Street
Philadelphia, PA 19104 USA
http://drexel.edu/

Drexel University is a short taxi or subway ride or a 30 minute walk from the Club Quarters Hotel.

  • Public Transportation – Take the Septa Market Frankford Line for two stops from the Club Quarters Hotel. The subway stop near the hotel is: 15th St. Station. The subway stop near the workshop is: 34th St. Station. Each location requires 2-3 blocks of walking from the subway stop.  
  • Please be advised that a key card is required to access the Building. We will have a staff person on site from 8:00am-9:30am and 1:30pm-2:30pm to open the door on both Thursday and Friday. Should you wish to enter the building during a time outside of these windows, please call: 610-357-3698 or email, imperatrice@siam.org

Logistics

  • The next ICIAM Board meeting will be held in Philadelphia, Pennsylvania, USA on May 12th, 2018, at 8:30am, at the Club Quarters Hotel – Philadelphia.

  • The Board meeting will be preceded by a two-day workshop on industrial and applied mathematics at Drexel University on May 10-11, 2018 (details and length still to be confirmed). The workshop will be hosted by SIAM and Drexel University. Those of you willing to present a talk at this workshop are invited to visit the meeting page and submit a title and abstract via an online abstract submission site.

  • Program of the workshop available at http://www.siam.org/meetings/iciam18/program.php

  • Registration to the workshop and the Board meeting through this google form. Please contact Annie Imperatrice, imperatrice@siam.org, if you have difficulty accessing or filling out either form.

  • Please email secretary@iciam.org if you have any questions.

Hotels

A limited number of rooms have been reserved, at the Club Quarters Hotel – Philadelphia for ICIAM Delegates and Workshop participants with special prices during the period May 9th-May 12th, 2018. The hotel will be the location of the Board meeting. It is well connected by subway/bus to the workshop venue and is about a 30 minute walk from the workshop venue.
 
Rooms will be allocated on a first come first served basis. The cut-off date for reserving a room in the block is April 9, 2018.
 
Please reserve your room by using one of the following methods:
·       Reserve a room online by clicking this link
·       Email Club Quarters Hotel Member Services at memberservices@clubquarters.com*
·       Call Club Quarters Hotel Member Services at (1)203-905-2100*
*If you choose to email or call Member Services, please reference the group code: ICIAM18
 
Complete hotel Information can be found at: http://www.siam.org/meetings/iciam18/hotel.php
 
Visa Information
International attendees at conferences in the US may already be aware that there have been changes to the visa program for scientific visitors, which affect even people from visa waiver countries. The site http://sites.nationalacademies.org/PGA/biso/visas/index.htm, maintained by The National Academies, provides guidance on obtaining the necessary documents.
As of January 12, 2009, a valid ESTA approval is required for all Visa Waiver Program (VWP) to travel to the United States. Please visit http://travel.state.gov/content/visas/english/business.html for additional information and procedures regarding the visa waiver program as maintained by the US Department of State.
 
Letter of Invitation
Presenters and delegates in need of a Letter of Invitation to assist in the visa application process, please fill out the Letter of Invitation Request Form (link to https://www.siam.org/meetings/letter_form.php ). In the field for “Name of Conference”, enter “2018 ICIAM Board Meeting” If you are presenting, please enter the “Title of your Presentation”.  If you are not presenting, enter “Delegate” and the organization you are representing in that field.  Please allow three to four weeks for processing and delivery.  Question can be sent to meetings@siam.org, but please mention the “2018 ICIAM Board Meeting” in the subject line.
 
Airport Transfer
It is recommended that you fly directly to Philadelphia, but it is possible to arrive by train from New York City or Washington, D.C.
Complete information on visas, letters of invitation and travel can be found at: http://www.siam.org/meetings/iciam18/general.php